How well do you track the professional licenses held by your employees? It’s estimated that nearly one in every four jobs requires a professional license, and slightly more than 43 million people hold a professional license or certification. Today, doctors, nurses, CPAs, lawyers, dentists, pharmacists, veterinarians, pilots, teachers, cosmetologists, massage therapists, funeral service workers, architects, engineers, and many other professionals must have and maintain professional licenses to work in their fields. As an employer, it’s essential to track your employees’ professional licenses to ensure they are valid, to see if any disciplinary actions have been taken against them, and to make sure they meet the requirements for renewal and renew their licenses on time. Let’s examine why license tracking is crucial and how you can ensure regulatory compliance.
Why License Tracking is Crucial
If you’re not tracking your employees’ professional licenses, you could be putting your company at risk. This is because license tracking is critical to maintain regulatory compliance and ensure employee development.
Regulatory Compliance
To obtain a professional license, your employee has to pass specific tests and meet certain educational criteria and professional experience in accordance with the regulating government agency. Each state also has its own requirements for specific licenses. It is up to you to determine if the license is valid and valid for your state, mainly if the employee is located in another state or has recently moved to your state from another state.
Employee Development
Many professional licenses have ongoing skills and educational requirements. For example, some professions, like lawyers and those in the medical field, need to have completed a certain number of continuing education hours to renew their licenses. These continuing educational requirements help ensure your employee is up-to-date on the recent technological advancements, laws, and skills needed to perform their jobs to the highest standard.
Risk Mitigation
It’s important to understand that professional licenses can easily be forged. Failure to make sure the license is valid and legitimate could result in hiring someone who isn’t qualified or authorized to perform the role. For example, in the legal, medical, and financial fields, an unqualified individual could cause harm to your customers, resulting in lawsuits. Your company could also be subjected to fines, damage to your brand’s reputation, disruption of your operations, and the loss of your business licenses and permits.
The Benefits of Automated License Tracking
If you’re looking to streamline how you manage the tracking of your employees’ professional licenses, automated license tracking software may be the answer. With this software, you can make HR compliance faster and easier while simplifying license and certification management.
Efficiency
Automated license and certification management can reduce the strain on your HR resources, saving time and ensuring better compliance. This is because the license tracking software can manage, track and verify large volumes of licenses and track compliance so that your HR professionals don’t have to look at each license and verify it with the appropriate state licensing board. If a license or certification is unverifiable or out-of-date, the program will highlight that license and send an alert.
Accuracy
Automatic license tracking software can connect with the appropriate government board or licensing agency to verify that the name and information on the license match the information in the database. The software can track renewal dates and monitor employee compliance with their certifications and licenses. If an employee’s renewal date is coming up, the system can tell you the name of the employee, the licensing requirements that have not been met, and the date by which they must renew their license.
Reporting and Insights
Automated license tracking software can quickly and easily generate many types of reports so that you can verify licenses, ensure compliance with state regulatory agencies and pull metrics quickly to make sure you’re ready for the next audit. These reports can also tell you about your employees’ existing and new skills and qualifications so that you can better utilize them in your business.
ASAP Payroll’s License Tracking Solutions
At ASAP Payroll, we offer automated license tracking so that you can ensure that all of your employees have the appropriate licenses and certifications to maintain their compliance with the various licensing boards. Our software provides you with renewal alerts so that you’re employees and HR staff aren’t rushing to meet deadlines. It allows you to remain compliant by printing all your necessary license and certification reports for each employee as you need them or when you’re about to undergo an audit.
If you’re looking for easy-to-use, professional license tracking software that you can customize for your own needs and that integrates with your existing HRIS systems, our professional license tracking software may be the answer. To get more information and request a quote, fill out our online form or contact us at 317-887-2727.
