Illinois employees must post certain federal and state employment law posters where employees and applicants can readily see and read them. Failing to post these clear explanations of employees ‘ rights correctly can result in fines of over $12,000 per poster violation. As an employer, you should feel confident that you comply with labor law postings.
Posting requirements can be employer-dependent.
Posting requirements can vary based on the following:
- How many employees you have
- Languages spoken by employees
- Whether employees have specific disabilities
- If those under 18 work for you
- State, local, and industry requirements
Regardless, all notices must be in a conspicuous place where most employees can easily read the notice.
Mandatory employment law posters for Illinois
These posters are required for all Illinois employers regardless of the number of employees.
- Your Rights Under Illinois Employment Laws – This poster includes several laws including Wage Payment and Collection Act, Child Labor Law, Equal Pay Act, Victims’ Economic Security and Safety Act, and the One Day Rest in Seven Act, and the Minimum Wage Law. All Illinois employers must post this sign to remind employees of minimum wage requirements, compensation law, etc.
- Pregnancy Rights Notice
- Emergency Care for Choking
- Smoke-Free Illinois Act
- Unemployment Insurance Benefits Notice
Federal employment law poster requirements
All Illinois employers must also post these employment law posters:
- OSHA – Job Safety & Health Protection: It’s the Law
- Employee Rights Under the Fair Labor Standards Act
- Family and Medical Leave Act (FLMA) – Post where employees and applicants can see it. It must be placed physically. Electronic posting doesn’t replace this requirement.
- Equal Employment Opportunity is the Law
- Employee Polygraph Protection Act – The poster, supplement, and provision must be placed where employees and candidates can see it. It should be sent to labor organizations during collective bargaining.
- Uniformed Services Employment and Reemployment Rights Act (USERRA) – Must be provided to employees covered by USERRA and posting. Email to each covered employee is okay.
Other Federal Posters You May Be Required to Post
- Employee Rights Under the Davis-Bacon and Related Acts – Federal contractors and subcontractors must post in plants and offices where employees who fall under the NLRA do contract-related duties.
- Employee Rights on Government Contracts Under the Service Contract Act (SCA) – Employers performing labor under SCA must provide a notice of compensation due to each covered employee plus post the information.
- Day and Temporary Labor Services Act – Required for All IL Day and Temporary Labor Service Agencies
- Employee Classification Act of 2008 – Required for All Construction Contractors Utilizing Independent Contractors Illinois Job Safety and Health – Required for Construction Contractors Utilizing Independent Contractors.
These are required under Illinois law for all employers who use E-Verify during employment screening and on existing employees.
- This Organization Participates in E-Verify –
- If You Have the Right to Work, Don’t Let Anyone Take it Away
These are required for all employers with employees who work within Chicago city limits:
- Chicago Clean Indoor Air Ordinance of 2008
Chicago Minimum Wage and Paid Sick Leave - Cook County, IL Minimum Wage
- Cook County, IL Earned Sick Leave
Another optional notice you may want to post is Publication 213, the “IRS Withholding Notice ” reminding employees that they may need to update W-4s with their status changes.
Do you need an attorney to review employment law posters?
Employment law posters are legal documents, and laws govern employer posting requirements. Lawyers specializing in labor laws know these laws inside and out and can verify that your posters are compliant. Ideally, legal should verify your posters.
What’s the fastest way to ensure compliance?
Perhaps, in reviewing this Illinois employment law posters checklist, you realize you’re not 100% compliant. You need to correct that situation now or face outrageous fines. Some companies keep track of all these requirements, update all documents, and have an attorney review their compliance with Illinois, federal, and Cook County laws (as applicable). They then make these forms available to customers.
You can be confident you’re compliant when you work with ASAP Payroll Service of Indianapolis. To avoid steep penalties and confidently comply with posting requirements, check out our labor law posters solutions.
