Kentucky employers are required by law to post certain posters regarding state, federal, and sometimes local laws where the people who need to see them can easily read them. Not posting the correct information in the right places can cost a business over $12,000 per poster violation.
There are several posters, so non-compliance can get very expensive and should be corrected immediately. You should feel confident you have the right posters in the right places.
Mandatory employment law posters for Kentucky
All Kentucky employers should post these employment law posters in their most current versions in conspicuous places where the employees are likely to see them.
- Kentucky Occupational Safety and Health
- Kentucky Wage and Hour Laws outline minimum wage requirements, compensation law, and employees ‘ rights under Kentucky law.
- Wage Discrimination Because of Sex
- Kentucky Equal Employment Opportunity
- Kentucky Equal Public Accommodations
- Kentucky Child Labor Laws
- Workers’ Compensation
- Kentucky Unemployment Insurance Benefits
Mandatory employment law posters for all United States employers
Federally, you are required to post these posters as well:
- Employee Rights Under the Fair Labor Standards Act
- Family and Medical Leave Act (FMLA) – Post where employees and applicants can see it. Those undergoing employment screening need to know this is available.
- Equal Employment Opportunity is the Law – It should be where both employees and applicants can see it and be sent to labor organizations responsible for collective bargaining (if applicable).
- Employee Polygraph Protection Act – Post where employees and applicants can see it.
- Uniformed Services Employment and Reemployment Rights Act (USERRA) – It’s okay to mail it, email it, or post it electronically instead of a physical poster.
Employment law posters you may have to post
As a Kentucky employer, you also have to think about local laws. So here are some typical employees’ rights and responsibilities posters you may have to post.
- No Smoking. Post if your local government has banned smoking in or around businesses like yours.
- This Organization Participates in E-Verify. Any Kentucky employer who uses E-verify during employment screening to determine if someone can legally work in the United States must post this.
Although not mandatory, we recommend you post the IRS Withholding Notice poster. It reminds people that they may need to update their W-4 if certain life changes occur.
What about OSHA?
Kentucky has a special arrangement with OSHA, in which the organization approves Kentucky’s OSHA plan as better than or equal to the protection under the federal OSHA plan.
Because of this, Kentucky employers should only post the Kentucky OSHA poster, not the federal one.
Some posters depend on your business
While some posters are always mandatory, others vary based on certain factors unique to your business. If any of these apply, be sure to check the special requirements that apply specifically to you.
- Type of business
- How many employees you have
- The main languages spoken by employees
- Whether you employ people with certain disabilities
- If you have people under 18 on your team
What should Kentucky employers do for remote employees?
Generally speaking, electronic versions of employment law posters do not replace the need for physical posters if a company has a physical workplace or job site. If a company is 100% Internet-remote, they may comply by sending electronic versions to employees in a customary way; employees receive electronic communications.
Additionally, the posting should be available electronically to employees at all times without having to request it. This may be through an internal or external website, shared network drive, or file system.
If an employer has a hybrid remote plus on-site, they should provide electronic communications for remote employees as described above.
Do you need an attorney to review the posters?
Employment posters are legal documents. Ideally, an attorney should verify your posters—although that attorney doesn’t have to be on your payroll.
What’s the easiest way to ensure compliance?
These posters may be updated as frequently as every couple of years. The fastest way to make sure you’re compliant is to work with a company that handles all the updating and attorney review for you. You can be confident you’re compliant when you work with ASAP Payroll Service of Indianapolis. Don’t let steep penalties keep you up at night. Check out labor law posters.
