If you’re a business owner whose employees belong to unions, it’s important to be familiar with the payroll processing and benefits management process. Unions have their own specific set of rules and regulations that must be followed when paying employees and managing benefits. We’ll look at some basics around processing payroll and administering union benefits and how HCM can make it easier.
How Payroll Processing and Benefits Work with Unions
1. Including union employees’ membership information on all payroll check stubs
The membership information includes:
• Name of the union
• The local number of the union
• Date joined
• Dues deduction amounts (if applicable)
2. Deduct Union Dues from Employee Paychecks
If the employees are dues-paying members of the union, you must deduct the dues from their paychecks. The dues amount should be specified in the employee’s membership information. This needs to be done according to the union’s specific guidelines.
3. Process Wage Garnishments
If an employee has a wage garnishment order, it needs to be processed according to the union’s guidelines. This can be a complicated process, so it’s important to have HCM software that can help automate this process.
4. Pay Employees According to the Collective Bargaining Agreement (CBA)
If your business employs union workers, you must pay them as per the CBA. This can be a complicated process, so it’s important to have HCM software that can help automate this process.
5. Manage Benefit Plans
Unions typically have their own benefit plans, which must be administered according to their specific rules and regulations. Make sure you familiarize yourself with these guidelines before providing benefits to union employees.
6. Keep Track of Union-Specific Records
Unions keep detailed records of everything related to payroll and benefits. It’s critical to ensure that your HCM software tracks and reports on all relevant data.
7. File Quarterly Reports with the Department of Labor (DOL)
The DOL requires businesses to file quarterly reports detailing the wages and benefits paid to union employees. Make sure your HCM software can generate the appropriate reports so that you can stay in compliance with the law.
8. Consult with Union Officials when Processing Payroll or Benefits
If you have any questions about processing payroll or benefits for union employees, be sure to consult with union officials. They will provide you with the specific guidelines you need to follow.
How HCM Can Help Ease the Complication of Managing on a Large Scale
• Automate Wage Garnishments
If your business employs union workers, you’re likely to process wage garnishments regularly. HCM software can automate this process, making it easier and faster to get the job done.
• Automate Benefit Plan Administration
Unions typically have their own benefit plans, which must be administered according to their specific rules and regulations. HCM software can automate this process, making it easier for you to manage benefits on a large scale.
• Track Union-Specific Records
Unions keep detailed records of everything related to payroll and benefits. HCM software can track and report on all relevant data, making it easier for you to comply with the law.
• Generate Quarterly Reports for the DOL
The DOL requires businesses to file quarterly reports detailing the wages and benefits paid to union employees. HCM software can generate the appropriate reports so that you can be compliant with the law.
Let’s Get Started With ASAP Payroll Service
If you’re running payroll for unions, ensure you’re familiar with the specific rules and regulations that apply. HCM software can automate many of the processes involved in running payroll for unions. This makes it easier to stay compliant with the law and manage on a large scale.
At ASAP Payroll solutions, our mission is to keep your business in compliance and make sure your employees are paid on time and accurately. HCM, like the one offered by ASAP Payroll, can help ease the complication of managing on a large scale since all of HR is in one convenient place. Contact us today and request a quote.
