Depending on the size of your company and what industry you’re in, you may find many employee certifications to keep up with. Some of these could be good for several years, while others may need to be renewed yearly or even sooner. Of course, that puts a lot of pressure on your HR department to make sure everything’s being kept up to date for every employee.
Certification tracking is the way to address this problem because it creates efficiency, accuracy, and compliance that work for the HR department, the company, and the employees. There are several options for certification tracking, and choosing the one that works best for your human resources and payroll needs is essential.
Manual Tracking
Manual employee certification tracking is typically done through spreadsheets, binders, and related options. This requires at least one person to focus on compliance tracking and ensure they routinely determine which certifications are up for renewal, whether they’ve been renewed, and other details. This isn’t difficult for a small company with a couple of employees, but there are many companies where tracking quickly becomes a challenge.
Dedicated Software Solutions
Dedicated software solutions are specific to tracking employee certification. They may not tie into other platforms or software options, making it challenging to keep up with compliance. You’ll still have a lot of back-and-forth between programs, which can become confusing and frustrating.
Integrated HR Platforms
An integrated HR platform is the way to go when it comes to managing certification, payroll, and other human resource functions. When you choose an integrated platform like the one offered through ASAP Payroll, you can include HR tracking as a feature. That reduces paperwork and gives you an intuitive dashboard of features you can use to keep your workforce compliant and organized.
Third-Party Integrations
There are third-party options where your existing human resource system can be integrated with tools specially designed for certification tracking. However, not every tool works with every existing system, so you may find that you don’t have the right kind of tools through one of these third-party options. That will depend on the HR system you already use and what you want to achieve.
Benefits and Challenges
There are benefits and challenges to any kind of compliance tracking or employee certification tracking, and it’s essential to focus on areas such as usability, efficiency, cost-effectiveness, and compliance adherence. Manual tracking doesn’t provide enough benefits for most companies in those areas because it quickly becomes complicated and stressful to keep up with everything.
The same can be said of dedicated solutions and third-party integrations, generally because they don’t efficiently handle the issue as well as an integrated HR platform. Third-party, dedicated, and manual solutions can seem more cost-effective from a start-up standpoint, but over time they typically become more costly since there’s extra work required when using them.
Legal Compliance
Complying with legal requirements is another reason an integrated HR platform can be a better choice than other methods of tracking employee certification. When you have everything in one place, it’s more difficult to overlook something that could lead to noncompliance. Your employees will have additional peace of mind, and so will company leaders and the HR department.
Some industries have more concerns over compliance than others because there are a few industries where non-compliance can add up to significant fines and other issues. No matter the industry you’re in, though, if any employee certifications are needed, they have to stay current and be renewed as needed to ensure the company isn’t penalized. An integrated HR platform makes that far more manageable.
ASAP Payroll’s Solution
At ASAP Payroll, we understand the importance of compliance tracking for employee certifications. Our solution is designed for ease and convenience when tracking employees and their certifications and handling other HR functions. You can download copies of certifications directly, see who’s compliant and who isn’t quickly and easily, and keep everyone organized, reducing the risk of employees falling out of compliance.
That makes it convenient to reach out to employees close to being out of compliance, so they can update their certifications before a problem arises. There isn’t any need for paper certificates, either, so you don’t have to store and track them. An intuitive dashboard will give your human resource department information about every employee, whether they’re current or expired, and when their certifications expire. Tracking has never been easier.
Get the HR Support You Need Today
Gone are the days of manually tracking the certifications for every employee at your company. You don’t have to worry about whether the records are current or keep asking an employee to bring in a copy of their certification for you to verify. There won’t be any concerns about whether someone’s out of compliance or if you’ve overlooked an employee who could end up getting your company fined. You also don’t need to sort through many options that only track certifications or try to find a piece of third-party software that fits with what you already have. One integrated HR platform can do it all.
Streamline your certification tracking with ASAP Payroll’s innovative HR solutions. Stay compliant and ensure your team’s certifications are always up-to-date. Contact us now to learn more about our tailored services!
